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Point Of Sale Buyers Guide

Point of Sale Systems for General Retail and Small General Retailers

All Fast Moving Consumer products are bar-coded and label printer only becomes necessary if it is a self service type store to print shelf edge labels over the counter type stores do not normally require a barcode label printer. General Retailers sometimes need to print barcodes for products such as loose sweets and cigarettes but this can be done without the need for a barcode label printer. Theses types of retail stores also need to manage sales and stock of bottle returns or empties which are products that are returned to stock and the customer is then refunded. See Recommended Systems Below

Hardware Requirement

  • Non Touch Point Of Sale
  • Barcode Label Printer(For Self Service Stores, printing of shelf edge labels)
  • Customer Pole Display(Optional)

Software Requirements

  • Barcode Scanning
  • Barcode generation and printing for products without barcodes and printing of shelf edge labels.
  • Bottle return Inventory and Sales management
  • Cashier and Manager security module
  • Daily cash up for cashiers and general turnover
  • Pay Out Function
  • Refund and Void Function
  • Inventory management with stock re-ordering module
  • Sales and inventory reporting (Periodic and Daily)

Point of Sale System For Taverns and Bottle or Liquor Stores

Liquor retail outlets need to control the sale and manage the stock of same product sold in different pack sizes. An example of this would be beer cans 330ml which is sold as each x1, a 6 pack x6, Dozen x12 and a Case x24. They also need to manage sales and stock of bottle returns or empties which are products that are returned to stock and the customer is then refunded. All products in the liquor industry are bar-coded and label printer only becomes necessary if it is a self service type store to print shelf edge labels over the counter type stores do not normally require a barcode label printer.

Hardware Requirement

  • Non Touch Point Of Sale or Touch Screen Point Of Sale
  • Barcode Label Printer (For Self Service Stores)
  • Customer Pole Display (Optional)

Software Requirements

  • Barcode Scanning
  • Barcode generation and printing for products without barcodes and printing of shelf edge labels.
  • Pack size Inventory and Sales management
  • Bottle return Inventory and Sales management
  • Cashier and Manager security module
  • Daily cash up for cashiers and general turnover
  • Pay Out Function
  • Refund and Void Function
  • Inventory management with stock re-ordering module
  • Sales and inventory reporting (Periodic and Daily)

Suggested Systems

Point of Sale Hardware and Software for Bars, Restaurants and Coffee Shops

Hospitality retailers such as restaurants and coffee shops do not use barcode scanning. For small restaurants and coffee shops with low to medium table turnover a 1 Terminal Point of sale system is sufficient. For larger restaurants where seating capacity is over 100 and a high table turnover expected, a multi terminal system with shared table tracking needs to be implemented. In restaurants and coffee shops a table is opened and food and beverage orders are registered on the point of sale system when customers are seated and the initial order is placed with the waiter or assistant.

To speed up preparation and delivery times remote printers can be used at preparation stations such as kitchen, service bar etc. These remote printers print the order for the table with pertinent information such as table number, waiter or assistant that placed the order, time of order and precisely how the food or order must be prepared. Remote printers provide speed and accuracy and prevent the waiter or assistant having to communicate the order to the preparation area enabling them to spend more time looking after their customers.

Remote printers also provide a certain amount of security as no order can be prepared unless it has been first registered on the point of sale. Restaurants and coffee shops also require that the point of sale system provide a cash up report per waiter or user as the customers usually pay the waiter or assistant directly. It has also now become necessary for Point Of Sale software to provide an on Account function for Take Aways and Fast Food businesses if you are using delivery services such as Mr Delivery or Uber Eats and as home and business deliveries become more prevalent.

Hardware Requirements

  • All in One Touch Terminal
  • Receipt Printers
  • Remote Printers for preparation stations if required

Software Requirements

  • Table Bill And Tab Tracking and printing
  • Individual Waiter Management with security and Cash Ups
  • Gratuity Tip Management
  • Remote Order Printing for the kitchen, bar or other preparation stations
  • Table bill Splitting functionality
  • Inventory management reporting and recipe costing
  • Delivery management system for Companies such as MR Delivery and Uber Eats
  • On Account Functionality for Regular Customers that you want to run Accounts for
  • Sales and inventory reporting (Periodic and Daily)

Suggested Systems

Point of Sale Systems for Butcheries, Delis and Fruit & Vegetables Shops

Butcheries and Delis and Fruit & Vegetable retailers sell products by weight using a barcode label printing scale. The Barcode label printing scale is programmed with an item number, product description and price per kilogram. The operator then selects the product number on the scale and then places the product on the scale which weighs the product and calculates the monetary value. The barcode label printing scale then prints a barcode label with the product number and the price imbedded into a barcode on the label. This barcode is then scanned at the point of sale which reads the price of the product as well as the product number from the imbedded barcode and then calculates the weight of the product being registered on the point of sale. The most Common Barcode label printing scale brand is Teroaka, there are however other brands such as Bizerba, Ishida and Adams. Barcode label printing scales can also print the Packed date, Sell by date and Shelf life on the label. It is important to note that the product number and description on the scale and on the point of sale software must be the same. The Barcode Printing Scale can be networked to the point of sale which alleviates the problem of having to program the scale separately.

Hardware Requirement

  • Barcode Label Printing Scale (Teroaka Recommended)
  • Non Touch Point Of Sale
  • Barcode Label Printer(For Self Service Stores)
  • Customer Pole Display(Optional)

Software Requirements

  • Barcode Scanning
  • Barcode generation and printing for products without barcodes and printing of shelf edge labels.
  • Price imbedded barcode scanning for products being sold by weight
  • Cashier and Manager security module
  • Daily cash up for cashiers and general turnover
  • Pay Out Function
  • Refund and Void Function
  • Inventory management with stock re-ordering module
  • Sales and inventory reporting (Periodic and Daily)

Suggested Point Of Sale Systems And Video Links

Point of Sale Systems for Clothing And Textile Stores

Our experience has been that most clothing products imported into South Africa are not barcoded. To implement barcode scanning efficiently a barcode label printer is required. The label printed by the barcode label printer should have a description of the item or product, the sales price of the product and the barcode so that it can be scanned at the point of sale. Clothing retailers also normally require lay buy functionality from the point of sale software. A lay buy is where a customer pays a deposit for a product or service and then pays the balance of the outstanding amount over a period of time. When the product has been paid in full the client is then provided with the product or service. Clothing stores also require a refund functionality from the point of sale software. A refund returns the product back into stock and refunds the amount paid back to the customer.

Hardware Requirement

  • Non Touch Point Of Sale
  • Barcode Label Printer
  • Customer Pole Display

Software Requirements

  • Barcode Scanning
  • Barcode generation and printing for products without barcodes and printing of shelf edge labels.
  • Cashier and Manager Security module
  • Daily cash up for cashiers and general turnover
  • Lay Buy Function
  • Pay Out Function
  • Price Change Function
  • Discount Function
  • Refund and Void Function
  • Inventory management with stock re-ordering module
  • Sales and inventory reporting (Periodic and Daily)

Suggested Systems

Point of Sale System for Hardware and Motor Spares Shops

All Fast Moving Consumer products in South Africa are bar-coded with either Ean 13, Ean 8 or Interleaved 20 of 5 type barcodes. This does not apply to spares and hardware stores as many different types of barcodes can be used depending on the product supplier and country of origin and these can be numeric or alphanumeric. These types of stores also tend to stock numerous products that are not bar-coded such as nuts and bolts, screws etc. The addition of a barcode label printer is recommended but not compulsory as the Easy Pos software has the ability to print barcodes onto the receipt printer which can the then be pasted onto an A4 sheet.

Hardware Requirement

  • Non Touch Point Of Sale
  • Barcode Label Printer (For Self Service Stores, printing of shelf edge labels)
  • Customer Pole Display (Optional)

Software Requirements

  • Barcode Scanning
  • Barcode generation and printing for products without barcodes and printing of shelf edge labels.
  • Alpha numeric barcode processing
  • Bin Location allocation for spares stores which facilitates the finding of spares on the shelves
  • Cashier and Manager security module
  • Daily cash up for cashiers and general turnover
  • Pay Out Function
  • Refund and Void Function
  • Inventory management with stock re-ordering module
  • Sales and inventory reporting (Periodic and Daily)

Suggested Systems

Horizon

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